Montana Board of Psychologists

The Board of Psychologists is pleased to bring you “eBiz,” its web-based system for licensing, renewals and licensee information.

You can find eBiz at: https://ebiz.mt.gov/pol

With your eBiz User Name and Password, you can:

• Renew a license.
• Print a license.
• Change personal contact information such as mailing address.

“eBiz” is also the new home for the Department of Labor and Industry’s “Licensee Lookup” service.
Note: Licensee Lookup does not require a User Name and Password. It is free and available to the public.

Here's what you'll see when you arrive at eBiz:

When you register with eBiz, you will choose a User Name and Password that you can then use to conduct business on the website. Once you have a User Name and Password, be sure to keep them in a place where you can easily reach them for license renewals or other online business with the Department.

If you don't know your User Name and Password, contact the Board office by e-mail at dlibsdpsy@mt.gov and your information will be sent to you.

• Go online to https://ebiz.mt.gov/pol
• Use your User Name and Password to login
• Once you're in, look to the lower left and find the "Health Care Licensing" blue box.
• Click on "RENEW/PRINT LICENSE."
• When the screen refreshes, click on your license number.
• On the next screen, scroll down until you see a bar that reads "Print Your License"
• Click on that bar--your license will come up and you can print it or click on the "Page" tab and you can save it to your computer.

You can go directly to the Licensee Lookup System. This public service is part of the Business Standards Division’s “eBiz” website and is a primary source for verification of license credentials. The Division relies upon information provided by licensees to be true and correct, as required by statute. It is an act of unprofessional conduct for a licensee knowingly to provide erroneous information to the Division. The Department of Labor and Industry makes no warranty or guarantee concerning the accuracy or reliability of the content of this website. Assessing the accuracy and reliability of information obtained from this website is solely the responsibility of the user. If you have questions regarding information found within this Licensee Lookup website, please contact the specific licensing board directly. Please note that some disciplinary actions against licensees may not appear immediately on the website. Appeals, effective dates of orders and other administrative processes may delay posting on the website. Please contact the specific licensing board directly if you require discipline information that occurred prior to July 1, 1996.

Tips for using Licensee Lookup:

• Go to https://ebiz.mt.gov/pol
• Look for the blue box labeled “Licensee Lookup” and click on Search for a Licensee.
• When searching, use the licensee’s name. It’s the easiest way to search.
• If you don’t know an individual’s name, but know the license number, you must use the Department’s full license code, for instance, PSY-PYS-LIC-####. For all licenses granted by the Board of Psychologists, the first “PSY” and last “LIC” portions of the code will remain the same. The license-specific middle portion will be one of the following:
  
  Psychologist: PSY
  Senior Psychologist: PSY
  Behavior Analyst: BA
  Assistant Behavior Analyst: ABA

Professional licensees may renew their licenses online at https://ebiz.mt.gov/pol. Each licensee is assigned a personal User Name and Password to access the eBiz system. As your renewal period arrives, the Department will send notification to your address of record to remind you that it's time to renew.

If you do not know your User Name and Password for online renewal, contact the Board by e-mail using the Quick Link in the right hand frame of this website.

Yes,  However, if you don't receive a reminder, it's still your obligation to renew the license on time. Please be aware of the expiration date of your license and the process to renew it.

IMPORTANT NOTE: If a renewal notice is sent to an outdated address, the Board is under no obligation to send an additional notice to a new address. It is the licensee’s responsibility to make sure the Board has a current and correct address.

NOTE: Board members and Department employees may not distribute any unofficial versions of rules to the public and must—emphasize MUST—refer the public to the Secretary of State website for the official versions of rules.

Each Proposal Notice must contain information about how to submit a comment on the rules change proposal. In addition, a public hearing is held at the Business Standards Division where individuals can make oral presentations and submit written comment. Written comments are accepted in any form until a deadline date established in the Notice.

All public comments are presented to the Board at a public meeting, at which time the Board responds to the substance of all comments received.

Not until the Secretary of State updates and publishes the ARM (Administrative Rules of Montana) with the amended rule(s) on its website and in hard copy. Because of the volume of work at the SoS and the nature of the rule publishing calendar, it may be several months between the Board’s adoption of new rules and their publication on the web.

Until that point, the only way to assess any new rule is to compare the former version with the Notice of Proposal and Notice of Adoption. Board members, Board staff and other Department of Labor and Industry employees are prohibited from providing the public with a “clean” unofficial version of the new rule and must, instead, refer individuals to the Secretary of State website and the rule notices.

Can I be held accountable for violating a new rule before it’s available in its final form?

Let’s say there’s a new or amended rule that’s critical to my practice as a professional...

Let’s say there’s a new or amended rule that’s critical to my practice as a professional. If I must follow it—or hold others accountable to it—but it’s not yet published on the Secretary of State’s website, can I take the rule notices and make my own “clean” version of the amended rule and rely on that until the official version is published?

The Board understands that licensees or other interested parties may be keenly interested in the final language of a new rule for multiple reasons, including their desire to comply with it or hold others to it. And while it discourages individuals from creating their own unofficial “clean copies” from the parts provided by existing rules and rule notices, the Board cannot prohibit individuals from doing so.

Just be aware that no rule is truly “official” unless it is published by the Secretary of State (SoS). It is possible, if unlikely, that a rule might undergo a change during SoS review to correct typographical errors or resolve small deviations from standard rulemaking structure and language. Nobody should rely on an unofficial rule or distribute it to others.

NOTE: Board members and Department employees may not distribute any unofficial versions of rules to the public and must—emphasize MUST—refer the public to the Secretary of State website for the official versions of rules.

1. Please ensure your submitted three work samples meet the requirements of ARM 24.189.610. The work samples should have your name and the number of the work sample (Work Sample 1, Work Sample 2, or Work Sample 3) at the top of each page and include page numbers. They must also be signed by both you and your supervisor (if you currently have one).

2. When preparing your work samples, please follow the Association of Psychology and Postdoctoral and Internship Centers (APPIC) guidelines for insuring confidentiality of submitted material. The following is a list of features to be removed which are believed important by the Board:

• Names (Readability of work samples is improved by substituting pseudonyms rather than using XXX's or initials in place of names of persons and places.)
• All references to geographic subdivisions smaller than a state, including street address, city, county, precinct, and zip code.
• All elements of dates (except the date of the evaluation) for dates directly related to an individual, including birth date, admission date, discharge date, and date of death. The age of the patient should be retained.
• Telephone and fax numbers, email addresses, and Social Security numbers.
• Medical record or insurance plan numbers.

What courses qualify for continuing education and what categories are they reported under?

Foreign trained applicants shall fulfill all requirements for licensure and shall additionally provide proof of fluency in the English language per ARM 24.189.625

To establish documentation of a doctoral degree in clinical psychology equivalent to those of an (American Psychological Association) APA-approved program, applicants shall have their educational credentials evaluated by the National Register of Health Service Providers in Psychology, Inc. and approved by the Board. National Register The fee required for this service shall be paid by the applicant.

Read and attest to reading the Noncriminal Justice Applicant’s Rights form (form is included in the application).

Fingerprint cards are available from most local law enforcement agencies and the Montana Department of Justice (DOJ). Complete the information requested at the top of the fingerprint card prior to having your prints taken and include the following information:

• EMPLOYER AND ADDRESS:

Board of Psychologists
PO Box 200513, Helena, MT 59620-0513

• REASON FINGERPRINTED:

Licensure & 37-17-403, MCA

• ORI:

MTVX00108

Most local law enforcement agencies will take your fingerprints for a nominal fee. After paying this fee and having your fingerprints taken, send the completed fingerprint card along with a check or money order for $27.25 made payable to the “Montana Department of Justice” and mail it to Montana Criminal Records, 2225 11th Avenue, PO Box 201403, Helena MT 59620-1403. Please check with your local post office and add accurate postage prior to mailing.

If DOJ rejects your first fingerprint card as “unreadable,” the Board office will notify you and you will need to re-submit your fingerprints. You are not required to repay the processing fee to the Montana Department of Justice under these circumstances.
Criminal History Record Information (CHRI) from the fingerprints is only released to the Board of Psychologists. Your application will not be considered complete until the CHRI is received from the DOJ.

What courses qualify for continuing education and what categories are they reported under?