Board of Nursing Home Administrators

Welcome to the Montana Board of Nursing Home Administrators

The Montana Board of Nursing Home Administrators is pleased to share with you the licensing and regulatory information for nursing home administrators. Within this website you will find information on what is needed to become licensed, verify who is already licensed, and learn the statutory and regulatory requirements if you are licensed. You can also learn of board meetings and agenda topics, see the latest news and view frequently asked questions. You can start your search for information by choosing from board information topics to the left on each tab.

Attention Licensees – New law in effect July 1, 2015

The new law allows the board and department to suspend licenses of persons who:

•     submit fines or fees without sufficient funds in their account,   
•     fail to meet continuing education or certification requirements as discovered in       an audit,
•     fail to comply with a final order of the board, or
•     fail to respond to correspondence concerning these matters.

You are cautioned to notify the board office of your current contact information or risk having correspondence not delivered to you and your license administratively suspended without further notice or hearing. More information may be found on the FAQ tab.

The Montana Board of Nursing Home Administrators makes every effort to include relevant and current information pertaining to licensing and regulation on our website.

Application or licensing questions:
Phone: (406) 444-5711
Email: UnitB@mt.gov

Renewal questions, verifications to other states, address changes, and name changes:
Phone: (406) 444-6880
Email: UnitA@mt.gov

Continuing education questions and information:
Phone: (406) 444-5696
Email: Audit@mt.gov

Complaint information (information on filing a complaint against a licensee):
Heidi Kaufman, Compliance Specialist
Phone: (406) 841-2238
Email: dlibsdcomplaints@mt.gov

Board Management:
Linda Grief, Executive Officer
Professional Licensing Bureau
Phone: (406) 841-2395
Email: dlibsdnha@mt.gov

Board meetings are usually held several times a year.
Meeting minutes are posted within 3 days of board approval.

In general, Board meetings are open to the public.
There are certain meetings or parts (Screening Panel and Executive Session), which are closed to the public.

Board members are appointed by the Governor with Senate confirmation.
Members serve 5 year terms with no limit on the number of terms a member may serve.

Individual Board Members can be contacted by email at dlibsdnha@mt.gov. In your message please specify which board member you would like to contact. For additional contact information and information on board member terms, please visit the Governor’s Office link for Board Members and Councils at http://boards.mt.gov/.

Fiscal Year 2008 –2009 Professional and Occupational Licensing Report

The following outlines general license information. For specific information on filing an application, you will need to obtain the application which includes a detailed listing of the requirements.  An application checklist can be found here.

A. Application Fee:
1. Application by examination - $225.00
2. Application by examination and temporary license - $425.00
3. Application by credential - $500.00

B. Requirements:

1. Licenses by Examination - Submit an application with 1200 points being the minimum documenting a combination of education, training and experience. Verification of the documentation must also be provided. Submit the required fee. Must pass both the written exam by the National Association of Boards and the Montana Jurisprudence Examination.

2. Temporary Licenses - Submit an application with 1200 points being the minimum documenting a combination of education, training and experience. Verification of the documentation must also be provided. Submit the required fee. Must pass the Montana Jurisprudence Examination. The temporary license is an interim license until the written exam by the National Association of Boards is taken and passed by the applicant.

3. Licenses by Credential - Submit an application with 1200 points being the minimum documenting a combination of education, training and experience. Verification of the documentation must also be provided. Submit the required fee. Must pass both the written exam by the National Association of Boards and the Montana Jurisprudence Examination. Must hold a current valid unencumbered license in another state or jurisdiction and submit license verification.

C. Education Requirements: Training and/or college education may be counted toward points to meet the minimum application points of 1200.

D. Experience Requirements: Management, direct and/or indirect experience may be counted toward points to meet the minimum application points of 1200

E. Exam Information: Attain a passing scaled score, as determined by the National Association of Boards of Examiners for Nursing Home Administrators on an examination administered by the Professional Examination Service or the National Association of Boards. Attain a score of at least 90% on the Montana Jurisprudence Examination.

F. Renewal Period: Nov. 1 - Jan. 1
Late Renew Online for 45 days until Feb. 15

G. Renewal Fee: Active and Late $235 / Inactive $100

H. Continuing Education Requirements: 20 hours approved by the Board per year. Approved Continuing Education Providers

I. Other Special License Requirements: 3 letters of character reference and a current resume.

Two examinations must be passed to receive a license to practice as a nursing home administrator in the State of Montana. The first examination is the Jurisprudence Examination, which is an open book examination on the laws and rules pertaining to the licensure and regulation of a nursing home administrator and laws and rules pertaining to the Department of Public Health and Human Services licensure and regulation of facilities. This examination is intended to give the applicant the opportunity to demonstrate familiarity with the regulations of the facility and as a nursing home administrator. The statutes and rules are available here:

Montana Code Annotated - TITLE 50. HEALTH AND SAFETY CHAPTER 5. HOSPITALS AND RELATED FACILITIES
and
Department:	Public Health and Human Services, Department of
Chapter:	Health Care Facilities
Subchapter:	Construction and Minimum Standards for All Health Care Facilities

The laws and rules for the nursing home administrator are available at the regulations tab above on this site. You must obtain a final score of at least 90% on the Montana Jurisprudence Examination. In the event of failure, you may retake the examination by first submitting the $75 exam fee to the Board of Nursing Home Administrators then another exam will be provided.

The second examination which must be passed is the National Association of Boards of Examiners for Nursing Home Administrators (NAB) examination. This examination is computer-based (taken on a computer). Study materials may be obtained from NAB at www.nabweb.org. Although Montana neither administers nor develops the examination, it is responsible for assuring that only eligible candidates sit for the exams and that NAB receive the necessary registration and fees. To pass the licensing examination an applicant must attain a scaled score as determined by NAB. In the event of failure, the applicant may retake the examination by paying an examination fee to NAB. Upon approval of the license application, the applicant will be notified by the Board to take this exam.

All of the Statutes and Rules listed here are applicable to this board.

Statutes are laws passed by the Legislature. All changes in statutes must go through the legislative process and be passed into law before they become effective. Title 37, Chapter 1, Part 3 is the Uniform Regulatory Act passed by the Legislature in 1995. All professional and occupational licensing is covered in these statutes.

Administrative Rules pertaining to nursing home administrators are written and adopted by the Board of Nursing Home Administrators. The Board writes rules in order to administer the laws over which the Legislature has given the Board authority. Rules can be changed by going through the rule-making procedure. They do not go through the Legislative process. The Board of Nursing Home Administrators continuously reviews rules to determine needed changes.

• Chapter 162 - Board of Nursing Home Administrators
• Chapter 24 - Labor and Industry
• Chapter 101 - Business Standards Division
• Title 37 - Department of Health and Human Services

• Title 2 Chapter 15 Part 17 - Board of Nursing Home Administrators

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• Title 37 Chapter 9 - Nursing Home Administrators

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• Title 50 Chapter 1 and 2 - Hospitals and Related Facilities

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• Title 37 - Professions and Occupations

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• Title 37 Chapter 1 - General Provisions

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General Forms

• Suggested Providers of Continuing Education
• Official License Verification Form
• Complaint Form
• Reactivation
• Complaint Process Brochure

Renewal Forms

• License Renewal Form
• Renew Online

License Application Forms

• Nursing Home Administrator

Continuing Education Forms

The mission of the Board of Nursing Home Administrators is to protect the health, safety and well being of Montana citizens through the licensing of competent professionals and by the regulation of the practice to promote the delivery of quality health care.

In order to meet its mission, the Board is charged with taking appropriate action for unprofessional, incompetent, or unlawful practice. You can learn more about the complaint process or file a complaint with the Board here.

For information on complaints contact:
Heidi Kaufman, Compliance Specialist
Telephone: (406) 841-2238
E-mail: dlibsdcomplaints@mt.gov

Complaint Information
Complaint Process Brochure
Complaint Form
Complaint Process FAQ

The Department is charged with regulating professions and occupations for the protection of the public as a whole. Although the Department does not represent individuals filing complaints, the Department will review complaints in a timely manner to ensure a complaint is processed and that the Board will take appropriate action.

The length of time for resolution of a complaint is impossible to estimate due to the various complexities presented in individual complaints.

The following types of complaints may be filed:

• Unprofessional conduct by a licensee;
• Unprofessional conduct by a license applicant;
• Unlicensed practice of the profession or occupation.

If an individual is unsure of what constitutes unprofessional conduct and needs a description of the various types, reference to Montana statutes and rules will provide an answer. These are found at your local public library or at the appropriate board site on this web page.

Drop Off or Mail to:
"Name of the Board or Program the complaint pertains to"
Business Standards Division
301 South Park, 4th Floor
PO Box 200514
Helena, MT 59620-0514

Business Standards Division

This process is used for the Boards that are administered in the Business Standards Division. 
The various Programs administered in the Division use a similar process.

Frequently Asked Questions about Complaint Process

After a complaint has been filed against a licensed individual...

The Compliance Office will send a letter of acknowledgment to the person who filed the complaint (Complainant), and a letter requesting a response (with a copy of the complaint) to the licensee against whom the complaint was filed.

The Licensee may submit a written response addressing the complaint to the Compliance Office. The process continues whether or not a response is submitted. The Complainant is not entitled to a copy of the response.

The Compliance Office will notify the Licensee and Complainant regarding the date and time of any meeting during which the case will be discussed.

Complaints remain confidential unless a Notice of Proposed Board Action is issued, which is a public document along with all subsequent legal filings.

MEETINGS 
Closed Meeting - During a Closed Meeting only the Licensee, the Complainant, and/or attorneys for either can be in attendance. Minutes of Closed Meetings are not public documents.

Open Meeting - A public meeting which anyone can attend. The minutes of Open meetings are public documents and made available online via the specific Board’s webpage.
(Adjudication Panel meetings are usually open.)

Individuals may attend a meeting in person or by telephone. Please notify this office prior to the meeting if you plan to attend the meeting.

Screening Panel: A committee comprised of members of the Board. The Screening Panel’s function is to determine the preliminary action(s) to take on a complaint. Possible preliminary actions include dismissal, investigation, or a finding of Reasonable Cause.

The complaint and response (if any) are submitted to the Screening Panel members. The Screening Panel meeting is not a hearing, but rather a committee meeting to review and discuss the complaint and response to determine if disciplinary action is warranted.

DISMISSAL

If the Screening Panel dismisses a complaint, the complaint can be dismissed with or without prejudice (see definitions below).

Dismissal With Prejudice - The complaint is dismissed and cannot be considered by the Screening Panel in the future.

Dismissal Without Prejudice - The complaint is dismissed but may be considered by the Screening Panel in the future if there are ever allegations of a similar nature.

INVESTIGATION

Only a member of the Screening Panel can request an investigation of a complaint. If an investigation is requested by the Screening Panel, the case is assigned to an investigator who may request an interview with the Licensee, the Complainant, and/or other individuals. Upon completion of the investigation, a written report is submitted to the Screening Panel, which will then determine if there is Reasonable Cause to proceed with disciplinary action.

Reasonable Cause - A finding by the Screening Panel that evidence exists that a violation of statutes and rules has occurred which warrants proceeding with disciplinary action.

If Reasonable Cause is found, the Department Counsel issues a Notice of Proposed Board Action (Notice) to the Licensee. Once a Notice is issued, it is public information. A proposed Stipulation may be included with the Notice.

Notice - A legal document from the Department’s Legal Counsel which sets forth the Department’s factual assertions, the statutes or rules relied upon, and advising the licensee of the right to a hearing.

Stipulation - A tentative agreement for settlement of the case. A Stipulation is not finalized until approved by the Adjudication Panel. 

The Licensee may either sign the Stipulation or contest the proposed action by requesting an administrativeHearing (a legal process before a Hearing Examiner). If the Licensee wishes to request a hearing, written request must be received within twenty (20) days from receipt of the Notice. Failure to either sign a Stipulation or request a hearing within twenty (20) days may result in the issuing of a Final Order of Default against the licensee.

Default - the licensee’s acceptance of the disciplinary action demonstrated by failing to participate in the process

Adjudication Panel - A committee comprised of members of the Board who are  NOT on the Screening Panel. The Adjudication Panel determines the final outcome of a case.

The Adjudication Panel reviews the record to determine appropriate sanctions. A Final Order is issued by the Adjudication Panel, completing the complaint process.

Current license status and information regarding disciplinary action(s) against
a licensee can be accessed online at:
https://ebiz.mt.gov/pol/

Department of Labor & Industry - Business Standards Division

PO Box 200513, Helena, MT 59620-0513

When a complaint or other information is received alleging possible unlicensed practice...

• (If the allegation is not made in the form of a formal written complaint, a complaint form is completed by the Department and a complaint number is assigned.)
• A copy of the complaint and a request for a written response are mailed to the person against whom the complaint was filed (Respondent).
• A written acknowledgment that the complaint has been received is mailed to the person who filed the complaint (Complainant)
• The respondent may submit a letter of response to the complaint. If a written response is not submitted, the complaint process continues without a response.
• The complainant and the respondent are sent written notification of the date, time, and location of any meeting at which the complaint will be discussed.

The Board Meeting

• Unlicensed Practice complaints are addressed by the Full Board in executive session (meaning closed to the public). Board meetings are open to the public unless the chairperson determines an individual’s right to privacy outweighs the public’s right to know. If so, that portion of the meeting will be closed to the public (only the respondent, complainant, and legal counsel for each (if any) may be present).
• The complaint and response (if any) are provided to the board members prior to an upcoming board meeting for their review. The board meeting is not a hearing, but rather a meeting at which the information provided is considered and discussed by the board.

DISMISSAL

• If the board dismisses a complaint, the complaint can be dismissed with or without prejudice.
• Dismissal With Prejudice-The complaint is dismissed and cannot be considered in the future.
• Dismissal Without Prejudice-The complaint is dismissed but may be considered by the board in the future if there are ever allegations of a similar nature.

INVESTIGATION

• The board can request an investigator be assigned to gather additional information surrounding the allegations made in the complaint. This may involve interviews with the respondent, the complainant, and possible witnesses.
• After the investigation has been completed, an investigative report is prepared and presented to the board for consideration at a subsequent meeting.
• Following the board’s review of the investigative report, a determination is made to either dismiss the complaint or take action in the form of a Cease and Desist or an Injunction.

CEASE & DESIST / INJUNCTION

• The board may issue a Cease & Desist or seek an Injunction.
• Cease & Desist–A letter from the administrative agency prohibiting a person or business from doing or continuing to do a certain activity.
• Injunction-A writ granted by a court prohibiting a person or business from doing or continuing to do a certain activity.

For more information, contact DLI Business Standards Division at 406-841-2300